MINUTES OF THE ANNUAL MEETING MITCHELL SCHOOL DISTRICT 17-2 July 11, 2022 The annual meeting of the Board of Education was called to order by President Deb Olson at 5:00 p.m. at Mitchell Technical Institute 821 North Capital Street, Mitchell, South Dakota, Davison County. The Pledge of Allegiance was recited. Roll call of members present: Shawn Ruml, Kevin Kenkel, Deb Olson, Matthew Christiansen and Brittni Flood. Absent: None. Others present: Dr. Joseph Graves, Superintendent, Steven P. Culhane, Business Manager and student representatives Sarah Sebert & Claire Hegg. Motion #3551662 Motion by Kenkel, seconded by Christiansen to approve the agenda as presented. Motion carried. Motion #3551663 Motion by Kenkel, seconded by Flood to approve the consent agenda which included the minutes of the last board meeting on June 27, 2022, and the claims that were charged to the 2021-2022 school year. The minutes had been furnished to the Daily Republic in unapproved form all in accordance as per SDCL 13-8-35. Motion carried. Motion #3551664 Motion by Kenkel, seconded by Ruml to adjourn the first half of the annual meeting. Motion carried Superintendent Joseph Graves re-opened the board meeting to seat the new members. Business Manager Steve Culhane administered the oath of office to newly elected board members Deb Olson & Terry Aslesen. Roll call was held with the following in attendance: Brittni Flood, Terry Aslesen, Matthew Christiansen, Shawn Ruml and Deb Olson. Absent: None. Motion #3551665 Motion by Olson, seconded by Christiansen to approve the agenda for the new school year. Motion carried. Dr. Graves asked for nominations for President of the School Board. Motion by Flood, seconded by Ruml to nominates Debra Olson as president. Motion #3551666 Motion by Christiansen, seconded by Flood to cease nominations. Motion carried. Motion #3551667 Then motion for Olson to be named President of the School Board was approved with members voting yes. Motion carried. President Olson assumed the chair. President Olson asked for nominations for Vice-President of the Board. Motion by Christiansen, seconded by Ruml to nominate Brittni Flood as Vice-President. Motion #3551668 Motion by Ruml, seconded by Christiansen to cease nominations. Motion carried. Motion #3551669 Then motion to approve Flood as Vice-President of the school board was approved with all members voting yes. Motion carried. Motion #3551670 Motion by Flood, seconded by Aslesen to approve the appointment of Steve Culhane as clerk of the board. Motion carried. Steve Culhane read the oath of office as Business Manager of the School District. Motion by Aslesen, seconded by Christiansen to approve the consent agenda as presented: A. Approval of the adoption of Roberts Rules of Order with the modification to permit the President to participate in discussion and vote. B. Approval to continue use of current signature plate. C. Approval of the use of the signature plate for all board checks D. Re-adoption of the Imprest Fund E. Approval of Surety Bonds for Business Manager and other personnel or covered through Insurance policies. F. Approval of membership in Mitchell Chamber of Commerce. G. Designate The Daily Republic as official publisher of the District. H. Approval of firm of Churchill, Manolis, Freeman, Kludt Shelton & Burns as legal counsel for the Mitchell School District. I. Approval of the designation of Steven Culhane, Business Manager, Dr. Joseph Graves, Superintendent, Mark Wilson, President/CEO of MTC and Jared Hofer, MTC Chief Financial Officer as fiscal agents for federal programs. J. Approve the designation of Steven Culhane, Business Manager, as fiscal agent for all financial accounts in accordance with SDCL 13-8-11. K. Designate Steve Culhane, Business Manager to invest and re-invest monies on behalf of the School District. L. Approval of the designation of the Building Principals, MTC Student Success Coach and MTC Vice President of Operations and Human Resources as Section 504 coordinators. M. Approval of the designation of Cory Aadland, Bobby Reindl, Scott Fossum MTC Vice-President of Operations and Human Resources and Danika Lucas MTC Director of Student Success as Title IX coordinators. N. Approval of Dr. Joseph Graves, Superintendent as the designated Title 1 officer for the School District. O. Approval of Steven Culhane, Business Manager and Dr. Joseph Graves, Superintendent to access the districts safety deposit box P. Approval to authorize School Board President, Steven Culhane, Business Manager and Dr. Joseph Graves, Superintendent to sign passbook savings withdrawal slips for district needs. Q. Approval of Civil Rights Compliance Statements R. Authorize persons identified to purchase surplus property on behalf of the District from SDFPA. S. Approve authorization of the Superintendent or a designee to close any or all schools in the event of emergencies affecting the continued safe operations of the schools. T. Approve membership in ASBSD. Motion carries. Motion #355171 Motion by Flood, seconded by Christiansen to approve the consent agenda for personnel, and the claims charged to the 2022-2023 school year budget. New Classified Hires: Meghan Puetz, Administrative Assistant/Attendance Secretary/MS, $15.00/hr., 8 hrs./daily, effective August 3, 2022. Grisly Escriba Velsaquez, Head Cook/Food Service/LBW, $15.00/hr., 5.5 hrs./daily, effective August 8, 2022. Larry Gromer, Maintenance, $17.00/hr., 8 hrs./daily, effective July 12, 2022. Haily Robbins, ParaEducator/LBW, $14.25/hr., 7 hrs./daily, effective August 15, 2022. Resignation: Rick Hornaman, Maintenance Worker, effective July 15, 2022. MTC New Hires: Ashley Alarcon, Radiologic Technology Instructor, $57,600, effective August 1, 2022. Noah Brinkman, Wind Turbine Technology Instructor, $61,900, effective August 1, 2022. James Bultje, Information Systems Technology Instructor, $54,000, effective August 1, 2022. Heath Koth, Accounting/Business Management Instructor, $54,918, effective August 1, 2022. Amber Krcil, Radiologic Technology Instructor, $57,600, effective August 1, 2022. Motion carries. Motion #355172 Motion by Ruml, seconded by Flood to approve the following resolution: In accordance with SDCL 13-16-18 which provides that interest accruing on investments or deposits shall be credited to the respective fund or the general fund, the board of education of Mitchell School District 17-2 by this resolution directs the Business Manager to allocate interest income for the 2022-2023 school year as follows: Interest income of Scholarship funds shall be allocated to the respective Scholarship fund and Interest income from all other district funds shall be allocated monthly to the K-12 Funds and the MTC-Post Secondary Fund in proportion to amounts invested for that month attributed to K-12 Funds and the MTC funds. Roll call vote: Christiansen, yes; Aslesen, yes; Ruml, yes; Flood, yes; and Olson, yes. Motion carries. Motion #355173 Motion by Christiansen, seconded by Aslesen to approve the resolution to designate all official depositories for the School District: RESOLVED, First National Bank, US Bank, Wells Fargo Bank, CorTrust Bank, Great Western Bank, First Dakota National Bank, South Dakota Public Funds Investment Trust, Farmers State Bank, Plains Commerce Bank and Bank West, hereinafter sometimes call banks, be and hereby are designated as depositories for the funds of this corporation, and any officer of this corporation is hereby authorized to open or cause to be opened an account or accounts with said banks on such terms, conditions, and agreements as shall be required to said banks, to endorse or cause to be endorsed, in the name of this corporation, and to cash, to negotiate, or to deposit or cause to be deposited in such account or accounts for the payment of money, and to make any other agreements deemed advisable in regard thereto: RESOLVED FURTHER, that checks, drafts or other withdrawal orders issued against the funds of this corporation on deposit with said bank must be signed by any TWO of the following: School Board President, Superintendent or Business Manager, and said Banks are hereby fully authorized to pay any charge to the account of this corporation, any check, drafts, or other withdrawal orders payable to the said Bank or to any other person or corporation, which are applied in payment of any indebtedness owing said Bank from the person or persons who signed such checks or other withdrawal papers. Also, RESOLVED FURTHER, that the CFO/Financial Comptroller AND the Financial Aid Director of Mitchell Technical College are able to issue checks and deposits into the Mitchell Technical College’s Financial Aid Checking account. RESOLVED FURTHER, that ONE of the following: School Board President, Superintendent or Business Manager, by and hereby are authorized to borrow money for and on behalf of and in the name of this corporation; to make any agreements in respect thereto; and to sign, execute and delivery promissory notes, acceptance, or other evidences of indebtedness therefore, or in renewal thereof, in such amounts and for such time, at such rate of interests, and upon terms as they see fit; and are hereby authorized to endorse, assign, transfer, mortgage, or pledge to said Banks the bills receivables, warehouse receipts, bills of lading, stocks, bonds, real estate, or other property now or thereafter owned by this corporation as security for the payment of any money so borrowed; to assign or negotiate to the banks any bills receivable now or hereafter owned by this corporation, and to discount the same, to unconditionally guaranteed payment of any or all bills receivable so negotiated or discounted, and to waive demand, protest, and notice non-payment. RESOLVED FURTHER, that this resolution shall continue in force until express written notice of its rescission of modification has been furnished to and received by said Banks. RESOLVED FURTHER, that all transactions, if any, in respect to deposits, withdrawals, rediscounts and borrowing by or in behalf of this corporation with said Banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved, and confirmed. RESOLVED FURTHER, that any of the persons above named by and hereby are authorized and empowered to make any and all other contracts, agreements, stipulations, and order which they may deem advisable, from time to time, with said Banks in respect to transactions between this corporation and said Banks in regard to funds deposited in said banks, monies borrowed from said banks, or any other business transacted by and between this corporation and said banks. RESOLVED FURTHER, that any and all resolutions heretofore adopted by the Board of Education of this corporation and certified to said banks as governing the operation of this corporation’s account(s) with it, be and are hereby continued in full force and effect, except as the same nay be supplemented or modified by the foregoing. Roll call vote: Aslesen, yes; Flood, yes; Ruml, yes Christiansen, yes; and Olson, yes. Motion carries. Board members reported on any meetings they have attended since the last board meeting. During Dr. Graves report he mentioned that there will be an update on the design of the new High School and that the annual conflict of interest forms for all administrators would be coming at the next meeting. Also, Dr. Graves handed out the previous year’s committee assignments that board members were on and to give him what committee’s the members would like to be on for next year. During public commentary, Steve Sibson spoke to the board about his concerns with financing of the new High School. Motion #355174 There being no further business, motion by Christiansen, seconded by Flood to adjourn the meeting at 5:31 p.m. Motion carried. FY 22 Expenses: General Fund A Ox Welding Supply Welding Supplies 75.47 Abbott House April Tuition 6,769.03 Bannwarth, Jill Professional Dev Stipend 300.00 Big E Auto Vehicle Service 433.64 Brad's Instrument Repair Instrument Maintenance 1,691.00 C & B Operations O/M Supplies 45.03 City Of Mitchell Water/Sewer 6,419.41 City Of Mitchell Landfill Fees 69.60 CK Bicycles & Locks Service Calls/Key Blanks 341.50 County Fair Food Supplies 84.60 Cubby's Fuel 1,077.34 Dakota Potters Supply Clay For Art 117.60 Darrington Water H20 Conditioning 98.80 Direct Digital Controls Service Calls 687.50 Fisher Scientific Classroom Supplies 56.46 Foreman Student Transportation 600.00 Graham Tire Company Vehicle Repair 449.71 Grainger O/M Supplies 1,332.89 Gropper, Clayton Meals 285.50 Hawk Services Worldwide Floor Refinishing/Long & MS 3,364.00 Hillyard/Sioux Falls Custodial Supplies 4,967.40 Hoffman, Denise National FBLA 241.17 Honda Of Mitchell Grounds Supplies 435.00 Independent Viking Glass Door Repair 1,316.53 Johnson Controls Service Calls 2,359.26 Jones Supplies Custodial Supplies 2,257.44 Lakeshore Learning Materials Program Supplies 350.57 Leonard's Custom Sharpening Chains/Sharpening 52.00 Lodge At Deadwood Lodging 596.00 Macgill & Co Nurses' Supplies 110.88 Mcleods Printed Material/Supplies 328.84 Menards O/M, Program Supplies 2,144.33 Mitchell Power Equipment O/M Supplies 21.95 Nebraska Air Filter Air Filters 328.41 Neugebauer, Tricia Meals 223.20 ODP Business Solutions Program Supplies 62.00 On Sight Annual Support Coverage 14,400.00 Popplers Music Store Music Supplies 346.51 Premier Pest Control Pest Control 675.00 Qualified Presort Service Printed Material/Supplies 67.90 Ripp, Donna Mentoring Conference 136.74 School Specialty Classroom Supplies 1,473.26 Sherwin Williams Paint Supplies 76.00 Thunes True Value O/M Supplies 161.66 TurfWerks Repair Parts 743.07 Tyler, John Fuel 35.88 Vatter-Miller, Melissa National Debate/Theatre Supplies 1,042.22 Total General Fund 59,252.30 Capital Outlay Popplers Music Store Instruments 5,311.00 Total Capital Outlay Fund 5,311.00 Special Education Abbott House April Tuition 760.00 Children's Care Hospital Tuition 12,587.00 Iowa School For The Deaf Tuition/Transportation 58,437.32 Life Quest Tuition 211.50 SD Dept/Human Services Tuition 13,071.76 Total Special Education Fund 85,067.58 MTC Post-Secondary 44 Interactive Advertising 11,807.42 A Ox Welding Supply Diesel Power/Cylinders 593.69 A To Z Promotions Foundation/Golf Balls 3,411.70 Anthology INC of NY Course Evaluations 589.00 Bailey Metal Fabricators Powersports/Angle Cuts 100.65 Benjamin, Michael Memorial 50.00 Buhl's Dry Cleaning Culinary Linens 28.55 Builders First Source ADBC Supplies 139.68 Cambria Suites Rapid City Lodging 527.00 CarQuest Auto Parts Battery 115.25 City Of Mitchell Water/Sewer 2,752.55 County Fair Admissions/Short Pay Tax 528.79 Crazy Lady Consulting Services/June 3,337.00 Daily Republic Advertising 6,492.00 ELO Prof LLC Foundation Fees 260.00 Experian Credit Bureau Services/June 22.00 Groebner Natural Gas/Holiday Detector 127.71 Guindon, Rayne Skills USA 249.00 Interstate Tire/Auto CTR Vehicle Supplies 976.95 JCL Solutions Squeegee Blade 332.30 Jenzabar Student Success Survey 1,866.00 Johnson Controls A/C repairs 2,981.98 Krick Cattle Service Nitrogen Tank Fill 65.00 Krohmer Plumbing Toilet Maintenance 748.12 Malloy Electric Building Maintenance 1,804.85 Mcleods Office Supply Advertising 499.00 Mega Wash Car Wash 48.00 Menards Fitness Center 450.75 Midwest Special Instruments Equipment Calibrations 2,150.00 Miedema Sanitation Trash Removal 911.00 Mitchell Iron & Supply Ball Bearing/Hex Nut 16.40 Mitchell Tech College FY 22 Muth Endowment payment 50,000.00 Nedved Media Advertising 3,897.88 Office Advantage Printing Contract 366.57 Plumbing And Heating Wholesale HCT/Prime Sheet 1,970.59 Premier Pest Control Pest Control 675.00 Proctorfree Hosting Fee 555.00 Puetz Design/Build Data Closet 17,980.75 Qualified Presort Service Postage 866.75 Runnings Supply Grounds & Maintenance 31.97 SAGA Communications Advertising 398.00 Scott Supply Co Mower Repairs 1,441.11 Sieverding, John Memorial 50.00 Snap-On Industrial Diesel Power/Tools 866.70 US Bank Operations Center June Facility Fees 9,698.64 Voyager Fleet Systems Fuel 3,594.09 Yost, Erin NFBMEA Convention 703.68 Total MTC Post-Secondary Fund 137,079.07 MTC Enterprise Fund Builders First Source House Materials 71.65 City Of Mitchell Water/Sewer/Garbage 45.22 Dakota Supply Group Wire/Straps 499.06 Krohmer Plumbing House Materials 86.73 Menards Conduit Body 12.68 Northwestern Energy House utilities 39.05 Northwestern Energy Electric Services 82.14 Total MTC Enterprise Fund 836.53 MTCTEA Academy A Ox Welding Supply Welding Supplies 20.58 Menards O/M Program Supplies 518.16 Total MCTEA Academy Fund 538.74 MTC Corporate Training A Ox Welding Supply Corp Ed Industry Training 16.93 County Fair CE Events 242.77 Peterson, Travis Corp Ed Training Reimbursement 23.00 Schuele, Melanie SLP Day/Presenter Fees 2,500.00 Voyager Fleet Systems Fuel 302.75 Total MTC Corporate Training Fund 3,085.45 Food Service Aramark Laundry Service 357.28 Cubby's Fuel/Program Supplies 119.29 Darrington Water Conditioning Water Conditioning 317.50 East Side Jersey Dairy Food Supplies 2,124.31 Jones Supplies Custodial Supplies 14,419.74 Menards O/M Program Supplies 353.05 Paulson Air LBW Dishwasher Exhaust 405.00 Performance Foodservice Food Supplies 27,079.37 Sparks, Audra Meal Refund 13.10 Total Food Service Fund 45,188.64 MTC Bookstore Fund Akademos Books 8,015.86 Mitchell Tech College Alumni T-shirt/Polo Sales 711.25 Foundation MY Sport Campus Store Spirit Items 2,499.50 Snap-On Industrial Tools 5,484.53 United Parcel Service Freight 72.00 Total MTC Bookstore Fund 16,783.14 FY 23 Expenses: General Fund A T & T Mobility First Net Cell Phone Usage 512.08 American School Board Journal Subscriptions 234.00 ASB Workers' Compensation Fund Work Comp Premium 94,060.00 ASBSD Annual Dues 3,775.19 ESD Athletic Conference Dues 2,300.00 Foreman Student Transportation 1,575.00 Interactive Health Technologies Software Renewal 600.00 Midco Business Long Distance Service 210.79 Miedema Sanitation Trash Removal 2,160.00 R School Today Software Subscription 2,750.00 Riddell All American Sports FB Supplies/Reconditioning Helmets 11,602.04 Riverside Technologies Managed Services 205.00 Safari Montage Subscription Renewal 4,733.00 SASD Dues 2,487.00 SD Teacher Placement Center Membership Fee 435.00 Software Unlimited Annual Software Support 17,567.00 Technology/Innovations In Ed Annual Renewal 2,650.00 US Bank Pay Agent Fees 1,650.00 Total General Fund 149,506.10 Capital Outlay Apptegy Software License 20,900.00 Companion Corporation Software Subscription 7,384.00 Cwpub Online Annual Renewal 239.00 Edmentum Software Subscription 1,443.39 Infinite Campus Data Extract 2,872.00 Noredink Corp Software Subscription 14,650.00 Savvas Learning Co Curriculum Materials 5,399.46 Shi International Corp Licensing Agreement 42,197.16 US Bank Debt Service/Capital Outlay Certificates 1,109,690.00 Total Capital Outlay Fund 1,204,775.01 Special Education ASB Workers' Compensation Fund Work Comp Premium 9,384.00 Total Special Education Fund 9,384.00 MTC Post-Secondary Advance Auto Parts Wipers 41.98 Al's Engraving Wall Of Merit 950.00 ASB Workers' Compensation Fund Work Comp Premium 43,995.00 Bailey Metal Fabricators Welding/80 Angle 193.36 CK Bicycles & Locks Keys 9.00 Darrington Water Conditioning Salt 31.65 Davison Rural Water Water Usage 26.00 Golden West Technologies Tele Answering Services 25.00 Hillyard/Sioux Falls Custodial Supplies 283.03 Innovative Office Solutions Wifi Bb Remodel Furniture 21,543.76 Interstate All Battery Center Replace Failed Battery 214.10 Jarding, Carena Rn Supplies 52.23 Naacls Annual Accreditation Fee 2,692.00 New Tec Annual Inspection/Scissor Lift 1,345.89 Petrik Sanitation Cardboard Service 120.00 Powerschool Group Talent Ed Software 3,003.00 Trajecsys Corporation Hst Reporting System 50.00 Unisa Payment Center/Perkins Loan 427.78 Writebrain Creative Foundation Magazine 1,350.00 Total MTC Post-Secondary Fund 76,353.78 MTC Enterprise Fund ASB Workers' Compensation Fund Work Comp Premium 10,430.00 Northwestern Energy Gas Services fee 105.61 Total MTC Enterprise Fund 10,535.61 MTCEA Academy ASB Workers' Compensation Fund Work Comp Premium 1,062.00 Project Lead The Way Participation Fees 5,400.00 Total MCTEA Academy Fund 6,462.00 MTC Corporate Training ASB Workers' Compensation Fund Work Comp Premium 251.00 Jerke, Paul CDL Training Reimbursement 400.00 Total MTC Corporate Training Fund 651.00 Capital Projects-New Senior High School Schmucker Paul & Nohr Professional Services 3,000.00 Food Service ASB Workers' Compensation Fund Work Comp Premium 40,579.00 Infinite Campus Data Extract 97.50 Mealtime Software Annual Subscription 325.00 Total Food Service Fund 41,001.50 MTC Bookstore Fund Akademos Books 3,054.99 ASB Workers' Compensation Fund Work Comp Premium 227.00 Dell Marketing Mitchell Tech Student Laptop orders 215,380.00 ICM Distributing Company Campus Store Resale 582.38 Total Bookstore Fund 219,244.37